Accounts Assistant

Dolmen Engineering provides Project Management, Engineering Design, and Project resourcing services to the Pharmaceutical and Life Science Sectors. As a company we specialize in the design and delivery of process-driven projects across Ireland and internationally.

A vacancy currently exists for an Accounts Assistant at Dolmen Engineering’s Castlebar office. This is a full- time permanent position.

Title:                          Accounts Assistant

Reports to:                 Finance Lead

Location:                     N5 Business Park, Castlebar, Co Mayo

Responsibilities:         Monitoring daily communications and answering any queries

Ensuring payments, amounts and records are correct

Working with spreadsheets, sales and purchase ledgers and nominal ledger

Working with the Quickbooks accounting system

Recording and filing transactions

Controlling credit and chasing debt.

Invoice processing

Processing expense requests

Bank reconciliations

Liaising with third party providers, customers and suppliers

Updating and maintaining procedural documentation

Timesheet management

Filing and general administration

Candidate Profile:      Accounting Technician or equivalent qualification

                                   Experience of working in a busy accounts dept.

Strong computer skills

Communication skills

Organisation skills.

    Energy, enthusiasm and ability to work with others.

Junior Process/Estimator Engineer

A position has arisen with an international bespoke equipment manufacturer based in North-East Cork, with a significant focus on the pharmaceutical industry. Recently acquired by a larger group, the organisation contributes significantly to an annual turnover of €100 million and has a significant footprint especially within the pharmaceutical industry in Ireland and Europe.  

Reporting to the Technical Manager, the purpose of this position is to design and development of solutions to meet the client User Requirement Specifications. This is a permanent full-time position.  

Roles & Responsibilities: 

• Detailed review and assessment of User Requirement Specifications (URS) and the preparation of Technical Queries to clarify client specifications.  
• Detailed process design and development.
• Working directly with the program managers (customers) to ensure their project installation phase meets the agreed goals in terms of cost/quality & delivery
• Providing reports on process deliverable status as it progresses, e.g. equipment datasheet sign off etc. 
• Quality inspections of equipment. 
• Specifying Requirements for Documentation and confirming that the received documents meet requirements.
• Commissioning.

Educational requirements:

• Degree qualification in Bio-processing, Chemical, Process Engineering or equivalent

Essential Experience & Role Requirements: 

• 0-1 years’ experience in a Process design role.
• Design experience of Bio-Pharma/ Pharma Unit operations or aseptic processes gained within an engineering design office or equipment supplier.
• Ability to liaise with international clients within different sectors.

Job description

Due to continued growth and success, Dolmen Engineering is looking to hire a graduate Piping Engineer to join our Dublin based Design team. The successful candidates will be welcomed into a highly personable and dynamic environment.

Full training and extensive CPD on offer, joining a highly experienced and agile design team.

As a Piping Graduate at Dolmen Engineering your day-to-day role would involve, but would not be limited to the following activities:

Requirements

• Coordination with design team to understand the scope of work, deliverables, timelines, man hours etc.
• 3D Piping Design
• Work with senior designers and assist in producing piping isometrics from 3D models, in accordance with project requirements, codes, specifications and procedures. Duties would include:
• Equipment modelling
• Vendor equipment and instrumentation data tracking
• Pipe modelling
• Isometric generation and extraction
• Interactive and visual clash checking
• Isometric back drafting
• Coordination of design with fellow designers

Qualifications

• An engineering degree - Level 7/Level 8, in preferably a mechanical discipline
• Excellent interpersonal and communication skills
• Familiar with 3D design software
• Strong work ethic
• Previous experience in a CAD/BIM role would be advantageous

HR Administrator and Office Support

Dolmen Engineering provides Project Management, Engineering Design, and Project resourcing services to the Pharmaceutical and Life Science Sectors. As a company we specialize in the design and delivery of process-driven projects across Ireland and internationally.

Due to our continued growth and expansion we are seeking to hire an Office support and HR Administrator to join our team. The position will be based in the company’s office in Dublin and will reporting to the Business Development manager. This is a permanent position.

Duties:

• Acting as a point of contact for day to day HR queries. Control and issue all HR documentation including Employment offers, HR forms, Onboarding and offboarding, training records, etc. Employee Record Keeping and management, including Annual Leave, Travel, Expenses, Benefits (Pension, Health insurance), etc. Other less frequent record keeping, such as Employee Safe Pass, Asset listing, etc. Service license management, e.g. car service and lease renewal, software renewal (e.g. LinkedIn, Irish Jobs, etc.
• General Office Management, ordering Office supplies etc
• Admin Support for the Parkwest office - documentation control for Standard Operating Procedures, daily admin support as necessary for Project Management Office, Design team, Contract Services, and Business Development.
• Updating and maintaining governance of the ATS System on a daily basis so as to ensure information is kept up to date.
• Maintenance and optimisation of company recording system on sharepoint – Training, Software licence, equipment, leased equipment etc
• Develop and implement training process (with internal support).
• General understanding of finance system (QuickBooks) inputs - expenses, project creation, customers, sales, taxes
• Screening phone calls, enquiries, and requests, and handling them when appropriate.
• Dealing with incoming email & post, often corresponding on behalf of the office.
• Filing, retrieve and organise information both Digital and hardcopies promptly.
• Adhoc duties as required.

Essential Criteria

• Third level qualification in HR or Business Management discipline.
• High level of proficiency in Microsoft office suites – Word, excel, SharePoint.
• 2-3 years’ experience in a similar role.
• Excellent written and verbal communication skills.
• Strong organisation and planning skills.
• Ability to multitask.
• Energetic and willing to learn / take on new challenges.
• Flexible and adaptable.

Desirable

• Previous experience on an admin or co-ordinator role within a HR or Business Function
• SharePoint experience. 

Should you like to express interest in the position, please apply to the link, and we will aim to contact all suitable candidates for the position as soon as possible.

The Process Engineer will support the PMO and Design team on projects across the Life Sciences sectors, including Pharmaceutical, Bio-Pharmaceutical, and MedTech. The process engineer will be responsible for all aspects of Process design and development of solutions to meet our clients' specifications. The process engineer will work across Equipment, Utilities and Facility projects.

Dolmen Engineering currently have a requirement for a Compliance Engineer/Specialist for our client site in North Dublin. The Compliance Specialist is responsible for establishing and providing a compliance culture within the clients Facilities and engineering team. The facilities team is an agile team responsible for Operation and Maintenance of all site utilities, process equipment and site calibrations. The role is initially for 12 Month FTC, with the few to extend beyond this.

This role is to ensure that all facilities and engineering activities adhere to site and regulatory requirements. The Compliance Engineer/Specialist will:

• Establish and develop a compliance culture across the Facilities and engineering team
• Build team capability and optimise the compliance programmes and plans for the team.
• Coach, mentor and influence team members to excellence around compliance mindset and
• execution of work practices
• Ensuring that the team is appropriately trained and qualified for tasks which they perform.

Roles and Responsibilities

• Serve as SME for site EHS and Quality compliance management system
• Lead and direct the daily activities required of the Facilities and engineering team to ensure high quality and compliant investigations, audits, change controls and technical reports are managed to agreed standards.
• Ensure appropriate actions and escalations are being identified, and issues are resolved quickly and effectively.
• Ensure full compliance with EHS and Quality System requirements.
• Gather Data from various sources across the site and lead and perform Root Cause Analysis (RCA) to determine the most likely cause of the deviations, Assessment of event for impact and Identification of Corrective and Preventative Actions to reduce recurrence
• Perform and lead risk assessment activities
• Demonstrate knowledge of six sigma, LEAN, and root cause analysis tools used for identifying and correcting deviations
• Ensure adherence to appropriate change management for implementation of corrective actions.
• Manage multiple projects and timelines concurrently, ensuring adherence to standard timelines,and escalate actions appropriately for resolution in a timely manner.
• Participate in the Daily Management meetings to update leadership on current deviation statuses
• Work across the Hub and other Agile teams for data gathering, observing of processes for investigations, and performance of associate interviews.
• Support the review and approval of site deviation and investigations reports.
• Meeting Facilitation and participation, aligning internal review team and area subject matter experts on an agreed to investigational path forward.
• Complex problem solving in a cross functional setting, and ability to keep teams on track to achieve objectives of varying difficulty, inclusive of complex technical topics.
• Mentoring and training of other Deviation Investigator / Initiators. Provide investigation guidance and expertise for complex deviation investigations to the team, as well as to associated cross functional teams in order to drive to root cause of the event

Education and Experience

• Minimum of 3-5 years’ experience in Pharmaceutical Manufacturing / Quality with 3-5 years’ experience required in a similar role with a multi-national organisation. This experience must include biologics drug substance, extensive project management and technology transfer experience as well as start-up experience.
• Qualifications: Bachelor of Science in Science, Engineering or Equivalent.
• A relevant post graduate qualification is desirable, but not essential

As part of a growing BIM Department your responsibilities will include:

• Assisting the design team in the production of Revit/AutoCAD Models, when required.
• Assist and support the companies BIM Strategy.
• Regular auditing of Project Information within the CDE.
• Production of clash detection reports using Navisworks.

Requirements

Third level qualification in Architecture / Building Services / Engineering and/or technical background essential.

1 - 2 years’ experience in a similar role.

Ability to work both individually and as part of a multi-functional team essential.

Proven ability to problem solve and resolve coordination issues.

Excellent IT skills - AutoCAD, Revit, Navisworks, MS Excel etc.

A good working knowledge of core BIM Standards ISO 19650 and PAS 1192 desirable.

Enthusiastic, motivated individual who is continuously eager to learn and advance their career within Digital Construction.

Excellent communication and organisation skills essential.

Packaging Technician

Dolmen Engineering currently has a requirement for a Packaging Technician for our client site in Galway. The Packaging Technician is responsible for the maintenance of packaging, inspection, and equipment serialization.

Roles & Responsibilities:

• Setup, planned maintenance and fault finding of automated Vial and Syringe packaging equipment, automated inspection and serialization equipment.
• Carry out scheduled maintenance on equipment and responsible for documenting works to GMP standard.
• Manage external contractors when required during equipment installations and planned service visits.
• Plan spare parts, consumables and services to keep equipment schedules compliant.
• Develop, Implement, and promote a Reliability Centred Maintenance (RCM) strategy using Failure Mode Effects and Criticality Analysis (FMECA/FMEA) assessments in conjunction with Packaging Team and operations. Utilising tools such as Trend’s analysis & Control charts & Data review.
• Support the creation and modification of documentation to support maintenance and calibration activities (PM, Job Plans, Data Sheets, Work Instructions, troubleshooting guides).
• Support compliance efforts related to Safety Events, Quality Events, CAPAs, change management and investigations and assist in the investigation and resolution of electrical and mechanical issues on equipment.
• Ensure maintenance routines, procedures, and work plans are developed to the necessary standards and best practice to ensure compliance with GMP and EHS regulations.
• Comply with all GMP & EHS requirements and compliance both from a local, global and regulatory perspective.
• You will be required to be flexible in this position and must be prepared to such undertake overtime, shift changes  and callout duties and other works as may be assigned to your role by the company.

Educational requirements:

• Minimum of a Certification in Electrical/Mechanical Engineering and a minimum of 2 years relevant experience. However, a combination of experience and education will be taken into consideration. 

Essential Experience & Role Requirements: 

• Must have a thorough working knowledge within a cGMP regulated environment, FDA, HPRA environment. Familiar with Maintenance management systems, Utility systems, Packaging equipment, PLC’s.

Purpose of the job

Lead a team that is responsible for Technical Operations, R&D and Scientific Support to:

• Produce cost effective, high quality, safe and effective In-Vitro Diagnostic Products.
• Manage internal and external technical investigations of product/process performance.
• Support and manage product transfer and launch teams to ensure that the manufacturing processes, procedures and equipment are successfully transferred to the receiving site, and the necessary product knowledge is acquired by the relevant technical support personnel at the receiving site.
• Support the development projects to ensure a steady, timely flow of new products.

Major responsibilities

• Carry out the responsibilities inherent in the position of a Front Line Manager in respect of Technical Operations & Product Support, including all aspects of safety, training and people development.
• To implement manufacturing strategies and manage technical aspects of product and process performance.
• To ensure Operations are provided with the necessary troubleshooting and backup.
• To identify, document, investigate and remedy the cause of product or process nonconformance.
• To ensure that all customer requirements are met while maintaining product availability of diagnostic reagents.
• Ensure department operates within agreed budgets.
• Keep abreast of developments in technical and manufacturing areas to ensure the plant continues to produce quality products under regulatory compliance.
• Ensure that the department meets the quality requirements of its customers, internal & external Auditors and other external agencies.
• To ensure the successful transfer and start-up of new products. To co-ordinate technical issues with relevant personnel in other sites.
• Manage areas of responsibility to ensure employees are adequately trained to perform their role safely.
• Optimise the use of human resources by encouraging an atmosphere of involvement, open communication and effective teamwork
• On an annual basis, establish the functional goals for area of responsibility with Manager. Update and review progress against goals on a quarterly basis and conduct annual performance reviews/appraisals and development plans for direct reports.

Leadership activities

• Link the team’s vision to that of the organization mission.
• Seek appropriate input before making decision.
• Build an effective team.
• Provide clear direction and define priorities.

Education & competencies

• 8 + years in a similar position with a degree or equivalent in a relevant Chemistry or Life Science discipline